Why small businesses should be using Office 365

Why small businesses should be using Office 365

Transforming business communications isn’t just our slogan, it’s what we aim to do for all of our clients. As well as our full suite of telecoms services, we also recommend Office 365 to small business to assist with remote working, improve team work and productivity while providing overall business benefits.

Office 365 is a cloud-based product that gives businesses access to the full Office Suite including popular applications like Word, Excel, Outlook and PowerPoint. As Office 365 is cloud based, it provides numerous benefits to SMEs that are essential in this day and age.

Remote Working

One of the main reasons why we suggest Office 365 to our clients is that it offers them and their employees the ability to work totally remotely. You are able to view your data anytime, anywhere, on any device.

With Office 365 you can work anywhere as long as you have your device. You can work online or offline so you don’t even need a constant internet connection. Even if you’re getting on a flight you can still finish off your document and then just upload it when you’re connected to the internet again. Plus, if you forgot to give your client a document in your last meeting you will be able to share it with them through Office 365 whenever you remember to get the document to them.

Team Work and Productivity

Office 365 makes team work easy and is marketed to improve your overall productivity. Collaboration is one of the main benefits of Office 365 as it allows team members and whole departments to work together on various projects and documents.

Team members are all able to view live changes to documents and therefore work on it at the same time meaning everyone sees real time changes. This also enables you to send direct access to your files as opposed to sending them as attachments.

Due to being cloud based, Office 365 is a complete productivity platform for your business. It is designed to increase your productivity by helping you to organise things such as meetings, emails and contacts and has various features to keep these up to date like the fact that if you update a contact on your mobile those updated changes will be shown across all devices for all team members.

The ability to set up professional emails in Office 365 can increase your team’s productivity through the setup of domain connected emails. Not only for individuals such as jane@companydomain.com but emails that can be sent to different teams to keep all team members in the loop. Having an email for the whole of your marketing department, for example, such as marketing@companydomain.com means that not only do all of the marketing team see all the relevant emails but it gives your business and team a professional edge.

Business Life Made Easier

At Network Telecom one of our main aims is to make business life easier for our clients, we take care of their telecoms while they take care of their day to day business matters. Office 365 compliments this.

When you purchase your chosen Office 365 package there is no huge upfront cost, you simply pay a monthly subscription fee. In addition, you don’t need different licenses for different users so Office 365 is cost effective.

Added Security

One of the main reasons that Office 365 makes day to day business life easier is that it is extremely secure. The security features include encrypted email, data loss prevention, mobile device management and advanced threat analytics. Plus, your office suite is automatically updated to the latest versions at no extra cost meaning you will always have the latest, most secure, version.

Microsoft are said to have invested heavily in user experience with Office 365 so it is simple to learn and easy to use. You don’t have to be an IT expert to reap the benefits of it. All of your data is stored together on the cloud which not only gives you a professional edge but protects your data in the instance of any office based disasters such as floods or fires. Plus, there are service level agreements (SLAs) in place should any data be lost as well as a 99.99% uptime guarantee.

Here at Network Telecom we are able to help you to manage the initial migration process when you choose to move to Office 365 and provide ongoing support. If you would like to discuss Office 365 migration and management with Network Telecom then please contact us on enquiries@networktelecom.co.uk or 01952 221 327.